Pagayo For Gyms

Run your gym like an operator.
Members, check-ins, POS, and reports in one flow.

Built on the same tenant model used in Storefront: subscriptions, subscription members, visit scans, order sources (WEB/POS), returns, invoices, and live dashboard stats.

Start Free For Gyms View Gym Plans

Active subscriptions 412

Valid scans today 289

POS orders today 74

VALID

274

today

EXPIRED

11

needs renewal

PAUSED

4

manual review

NOT_FOUND

2

wrong pass code

Live Scan Feed

PAG-16-000982VALID
PAG-16-001031VALID
PAG-16-001077EXPIRED
PAG-16-000774VALID

Family Members

Owner + 2 membersACTIVE
Owner + 1 memberACTIVE
Owner onlyTRIALING
Owner + 3 membersPAST_DUE

Gym Operations

One admin surface. Every module your gym needs.

Pagayo brings gym membership management, POS, online orders, returns, subscriptions, and business analytics into a single admin panel. No integrations to maintain, no data spread across separate tools. Staff sees the same real-time information at the front desk, on the gym floor, and in the back office.

Memberships

Membership Holders & Pass Print

Every active, trialing, paused or past-due member in one view. Pass codes follow the PAG-{tenantId}-{seq} format from the subscriptionMember flow. Staff can print or re-send passes directly from this screen.

Bulk pass print & PDF export
Automatic status transitions (TRIALING → ACTIVE → PAST_DUE)
Photo upload requirement enforcement per plan

Member Pass Code Photo Status

Naomi JansenPAG-16-001002Uploaded ACTIVE

Sem JansenPAG-16-001003Required TRIALING

Ravi PatelPAG-16-001028Uploaded PAST_DUE

Mila NovakPAG-16-001041Uploaded ACTIVE

Lars de BoerPAG-16-001056Uploaded ACTIVE

Yuki TanakaPAG-16-001061Required PAUSED

Orders & Returns

POS, Online Orders & Returns Queue

All transactions — whether placed at the front desk (POS) or through the webshop (WEB) — land in the same Order-First queue. Returns follow a tracked flow from requested through approved, received to refunded.

Single order model for POS, webshop, and WhatsApp sales
Full return lifecycle — 4-stage tracked flow with credit notes
Payment retry & dunning across all sources

Order Source Total Action

#A-1844POS€24.50 Ship now

#A-1842WEB€59.00 Payment retry

#A-1840POS€12.00 Refunded

#A-1838WEB€79.00 Return requested

#A-1835POS€33.00 Fulfilled

#A-1831WEB€118.00 Return approved

Analytics

Growth Controls & Business Intelligence

Live KPIs from the dashboard stats route: active products, low-stock alerts, coupon performance, invoice collection rate, and open action items — all without leaving the admin.

Coupon codes per campaign — percentage or fixed discount
Low-stock threshold alerts from admin-products route
Invoice collection rate tracked per billing cycle

Active products 486

Low stock alerts 14

Coupons live 9

Coupon usage (30d) 241

Invoices paid 92%

Open actions 7

Subscription Lifecycle Management for Fitness Studios

Running a gym means handling memberships that change state constantly — members upgrade plans, pause during holiday, miss a payment, or add a family member. Pagayo's subscription engine manages each state transition automatically: TRIALING starts a grace period, PAST_DUE triggers a dunning sequence, PAUSED suspends scan access without cancelling billing data.

Every member gets a unique pass code linked to their subscriptionMember record. The scan desk validates the pass in real time against the subscriptionVisit log — and blocks entry if the subscription is EXPIRED, CANCELED, or PAST_DUE.

Automatic dunning — email reminders at 3, 7, and 14 days overdue
Family memberships — multiple members per subscription holder
Pause & resume without losing payment history
Upgrade and downgrade mid-cycle with pro-rata calculation
Scan access log per member per day — full visit history

Integrated Gym POS and E-commerce Order Management

Most gym software treats the front desk and the webshop as separate systems. Pagayo uses one Order model for every sale channel: your receptionist selling a protein shake at the POS, a member buying a class pack online, or a coach accepting a walk-in payment via QR code — all land in the same order queue, with the same status flow.

The source field (POS, WEB, CASH, WHATSAPP) and originator field (CUSTOMER, SELLER, SYSTEM) make every transaction auditable. Returns and refunds follow a four-stage process — requested, approved, received, refunded — with automatic credit note generation.

Unified order queue — no separate POS and webshop reconciliation
QR-code checkout for day passes and class packs
Partial refunds and store credit
VAT grouping per product category
Daily end-of-day reconciliation report

Gym Stock, Coupons and Revenue Analytics

Beyond memberships and orders, gyms sell merchandise, supplements, and class packs. Pagayo tracks inventory per product variant, fires low-stock alerts when thresholds are crossed, and shows days-to-stockout estimates based on recent sales velocity.

Coupon campaigns can be time-limited, member-segment specific, or tied to a referral source. Usage analytics per coupon code show redemption rate, average order uplift, and net revenue impact — so you can see which promotions actually drive revenue and which just erode margin.

Inventory low-stock alerts with configurable thresholds
Coupon codes — percentage or fixed, single-use or multi-use
Revenue breakdown by membership vs. merchandise vs. classes
Monthly recurring revenue (MRR) tracker
Churn rate and net revenue retention per plan tier

Membership management Subscription billing Member pass printing Scan & check-in POS system Online shop Order management Returns & refunds Coupon campaigns Inventory & stock Analytics dashboard Automated invoicing Dunning & payment retry Family memberships Visit history log

For Gyms & Fitness

The all-in-one platform that replaces your gym software — for 90% less.

Subscriptions, POS, member check-in, webshop, reporting — everything the big players offer, at a fraction of the cost. No lock-in. No per-member pricing. Just one simple fee.

Platform	Price Range	Per-member fees	Note
Mindbody	$139 – $699/mo	Yes	+ setup fees, long contracts
Virtuagym	€49 – €99/mo	Yes	Per-member pricing scales fast
GymMaster	$99 – $239/mo	No	Limited webshop, no QR
Glofox	$110 – $280/mo	Yes	Annual contracts, opaque pricing
Pagayo	€4 – €39/mo	Never	Free tier included. No contracts.

Everything included. No add-ons.

✓ Recurring subscriptions with auto-renewal

✓ Family/group member management

✓ QR code check-in at the door

✓ Point of Sale for smoothie bar / shop

✓ Online webshop for merchandise

✓ Member CRM with bulk import

✓ Revenue, tax, and product reports

✓ Promotions and discount codes

✓ Automated invoicing and credit notes

✓ CMS for pages, blog, announcements

✓ Team access with role-based permissions

✓ Stripe payments (cards, iDEAL, SEPA, etc.)

Start Your Gym on Pagayo — Free →

Pricing

Start free. Grow without limits.

No per-transaction fees. No hidden costs. No surprises.
Everything is available from day one — upgrade for more capacity.

ℹ All paid plans are billed annually. Prices shown per month.

Free

Everything you need to start selling

All features are available from day one. No credit card required, no time limit. POS and subscriptions are in test mode — you can explore them fully, payments activate when you upgrade.

€0 forever

Get Started Free

✓ Webshop + product catalog
✓ Up to 50 products (hard limit)
✓ Order management
✓ 100 orders/month (soft limit)
✓ Dashboard & analytics
✓ Discount codes

✓ POS / kassa test
✓ Subscriptions test
✓ WhatsApp, TikTok, Instagram
✓ Payment links & cash
✓ 1 team member
✓ Pagayo subdomain

Supporter

€ 4 /mo

€48 billed annually

For growing shops that need more room and want their own domain.

✓ Up to 200 products
✓ 500 orders/month (soft)
✓ POS system — fully active
✓ Custom domain
✓ 2 team members
✓ No fair-use nudges
✓ Branding optional

Start with Supporter

Professional

€ 19 /mo

€228 billed annually

For daily teams that need performance, more capacity and full control.

✓ Up to 500 products
✓ 2,000 orders/month (soft)
✓ 5 team members
✓ Performance SLA 99.5%
✓ Advanced reporting
✓ No Pagayo branding
✓ Priority support badge

Start with Professional

Advanced

€ 39 /mo

€468 billed annually

For complex businesses: B2B invoicing, rentals, API, multi-location.

✓ Unlimited products
✓ Unlimited orders
✓ 10+ team members
✓ Subscriptions — fully active
✓ B2B invoicing & rentals
✓ API & webhook access
✓ Multi-location

Start with Advanced

Getting Started

Live in under 5 minutes.

No technical skills required. No setup fee. No phone call.

1

Create Account

Email, password, done. No credit card, no verification delays.

2

Add Products

Upload your catalog manually or import from a spreadsheet.

3

Connect Payments

Link your Stripe account in one click. Start accepting payments instantly.

4

Start Selling

Your shop is live. Share the link, scan QR, or use the POS.

Impact Engine

Give entrepreneurs the tools.
Track the impact.

Pagayo is free for aspiring entrepreneurs worldwide. NGOs and development organizations can sponsor cohorts and track real business outcomes through live impact dashboards.

1

NGO Signs Up

Create an impact program on Pagayo. Define your cohort — region, industry, goals.

2

Entrepreneurs Get Tools

Each participant gets a free Pagayo shop with all features. Ready to sell from day one.

3

Track Real Impact

Live dashboards show revenue generated, orders processed, jobs created — real business outcomes.

Impact Dashboard Pricing

The platform is free for entrepreneurs. NGOs pay only for dashboard access.

Starter

€500/mo

Up to 50 entrepreneurs

Live revenue tracking
Basic impact metrics
Monthly PDF reports
Email support

Growth

€2,000/mo

Up to 250 entrepreneurs

Everything in Starter
Advanced analytics
Cohort comparison
API access for own reporting
Dedicated account manager

Enterprise

€5,000/mo

Unlimited entrepreneurs

Everything in Growth
White-label dashboards
Custom metrics & KPIs
Multi-region programs
Integration with donor systems

Start an Impact Program →

Partner Program

Share Pagayo.
Earn 50%.

No sales experience required. No contracts. No minimum. Share your unique link — when someone subscribes, you earn 50% of their subscription fee. Every month. Forever.

What you could earn

10 referrals on Supporter (€48/yr each) → €240/yr

25 referrals on Professional (€228/yr each) → €2,850/yr

10 referrals on Advanced (€468/yr each) → €2,340/yr

100 mixed referrals — realistic year 1 → €11,400/yr

Become a Partner →

Payout via Stripe. No minimum threshold. Withdraw anytime.

Testimonials

Loved by businesses worldwide.

"We switched from Virtuagym and save over €600 per year. The subscription management is exactly what we needed."

MK

Marco K.

Gym Owner, Amsterdam

"Setting up our community pool's webshop took 20 minutes. Members buy subscriptions online, scan QR at the gate. Done."

SV

Stichting Voorburg

Community Pool, NL

"I posted about Pagayo on TikTok. Three gym owners signed up that week. I've earned over €500 in commissions already."

JR

Jasmine R.

Pagayo Partner, UK

🔒

EU Data Protection

GDPR compliant. Data stored in European data centers. Your customers' data is safe.

⚡

99.99% Uptime

Running on Cloudflare's global edge network. 300+ cities. Redundant everything.

💳

Stripe Payments

PCI-DSS Level 1 compliant. iDEAL, cards, SEPA, Bancontact — all built in.

🏦

Your Money, Your Account

Payments go directly to your Stripe account. We never touch your revenue.

Global

Built for the world.

From Amsterdam to Nairobi, from São Paulo to Tokyo — Pagayo runs at the edge, everywhere.

300+

Edge locations worldwide

<50ms

Global avg. response time

Multi-lang

NL, EN, DE, FR, ES + more

Multi-currency

EUR, USD, GBP, and more

Ready to simplify your business?

Join thousands of businesses running on Pagayo. Start free today — upgrade whenever you want.

Create Free Account → Compare Plans

Run your gym like an operator. Members, check-ins, POS, and reports in one flow.